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Enterprise Content Management

Maximize your business potential

Xerox ® DocuShare ® is a content management platform designed to spark peak performance at your organization. When your company's digital files are on Xerox ® DocuShare ® , your staff can access the documents, images, layouts and presentations they need to collaborate, make informed decisions and get things done. By having all files in one place, DocuShare ® improves workflow, and makes it easier to stay organized and stay on track.

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Enterprise Content Management

Easily digitize, store, manage and secure business-critical information.

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Process Automation

Automate key business process workflows.

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Collaboration and File Sharing

Manage content in teams. Share and inspire.

We all have different organizational habits. Whichever you are, Xerox DocuShare can help.

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Work made simple

DocuShare offers common capabilities across its portfolio of products and solutions whether implemented on-premise or in the cloud.

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Capture Simply and Seamlessly

Capture, index and store structured and unstructured content for simpler downstream use and help your office go digital.

Manage Information and Compliance

Categorize, store, organize and manage business content throughout its lifecycle.

Collaborate Better

Promote communication through document-level collaboration capabilities that help departments and distributed teams work more efficiently.

Keep Information Secure

Protect sensitive data and minimize your organization’s risk with user- and group-based access, auditable tracking and reporting and retention.

Access Anything, Anytime, Anywhere

Use powerful search capabilities to find business-critical content online and offline whether at your desktop, on a mobile device or a multifunction printer (MFP).

Transformation through automation

Stop moving at the speed of paper. With the DocuShare ® portfolio, you can accelerate and simplify business processes in key departments with next-level workflow automation.

Accounts Payable

Accounts Payable

Manage invoices better with Accounts Payable solutions.

Accounts Payable solutions streamline invoice processing and payments, accelerate approvals and can reduce turnaround times from days or weeks to just minutes.

  • Easily upload invoices and AP documents from multiple sources — MFPs, scanners, fax, email, desktop, and intelligent capture solutions

  • Extract data using Optical Character Recognition (OCR) and index documents in a dynamic, point-and-click viewer

  • Coordinate invoice processing and approval with intuitive, mobile-friendly web interfaces

  • Connect to ERP and financial applications to validate invoices, and conveniently access them from those systems

  • Conveniently access and audit invoices with connectors to ERP and financial applications

  • Archive completed documents in the secure, searchable repository

Policy Management

Policy Management

Automate your approach to organizational policies.

Enable consistency in your day-to-day operations by making every step of managing policies simple, collaborative and secure.

  • Update, review, approve and acknowledge policies and manuals in one location

  • Automate the timely review of policies, so the right version is always available

  • Accelerate reviews and updates with automated workflows and alerts

  • Personalize access by role and easily share useful content with others

  • Organize and store organizational policies in a secure, centralized repository

  • Quickly search and retrieve policies at the moment they’re needed

  • Access policies on the go from your smartphone or tablet

Contract Management

Contract Management

Standardize and streamline the way you handle contracts.

Centralize all your company, vendor and customer contracts for fast retrieval and better compliance, enable collaboration and automates processes for greater efficiency.

  • Review, negotiate, approve, store, renew and retire contracts in one location

  • Collaborate on contract edits and reviews with markup tools in a viewer

  • Track and manage contracts at every stage of the lifecycle

  • Accelerate approvals with automated routing to necessary parties

  • Quickly sign for legal approval with a digital signature

  • Easily search for and access contracts using metadata and keywords

  • Receive convenient, automated alerts for upcoming contract renewals

  • Enable outside parties to collaborate on contracts

  • Scan contracts to the solution using optical character recognition (OCR) to make them searchable


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Case Studies

Healthcare Solutions

The shift from paper documents to an electronic content management system delivered immediate benefits for White Memorial Medical Center.

Read the case study

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A Leading Choice in Enterprise Content Management

Customers love the flexibility, convenience and ease of use of Xerox ® DocuShare ® . Hear firsthand how it’s helped thousands of organizations work better.

Xerox ® DocuShare ® continues to be ranked a Leader and Champion.

G2 and Info-Tech Research Group user-based reports help businesses make ECM technology buying decisions, both recognize Xerox ® DocuShare ® as a leader in the ECM Spring 2021 Reports from G2 and Spring 2022 ECM Emotional Footprint report from SoftwareReviews, a division of IT research and consulting firm Info-Tech Research Group.

One of the first keys to transitioning to a digital workplace is better managing your organization’s content, whether it be paper-based or digital. The Spring 2021/22 Enterprise Content Management reports from both G2 and InfoTech take a user reviews-based approach to helping businesses look at the market.

Areas of focus where DocuShare shines

  • Ease of use

  • Features and capability

  • Support

Learn more about user based reviews by G2 and InfoTech by clicking the link.

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G2 Spring 2021 Award Logo

Xerox DocuShare included within BLI’s Document Imaging Software Line of the Year award.

“The document imaging landscape continues to evolve, with the emphasis continuing to shift onto software applications and, even more recently, to MFP apps that can let customers quickly and cost-effectively address ‘pain points’ and streamline business processes,” said Jamie Bsales, Director of Solutions Analysis for Keypoint Intelligence.”

During testing, Keypoint Intelligence analysts found that DocuShare Flex is superior to some other leading solutions for working with unstructured documents such as contracts and text-heavy office documents, and where team collaboration is a key requirement.

Keypoint Intelligence - Buyers Lab awards Xerox the 2021 Document Imaging Software Line of the Year award.

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4.5/5 Stars “I’m glad to witness DocuShare setting up new benchmarks for the industry.” Industry Analyst/Tech Writer Read the Full G2 Review

4/5 Stars “Xerox does it all! I like that I can use this to do just about anything that I need in my line of work.” Amy F. Read the Full G2 Review

5/5 Stars “DocuShare: Best kept secret in the ECM market. Extremely reliable, intuitive operation, low cost of ownership, extensible, easily expanded and it is flexible enough to handle cross-business platform requirements.” Tony D. Read the Full G2 Review